Freedom of Information Act

Introduction

The Freedom of Information Act 2000 provides public access to information held by public authorities. It does this in two ways:

  • public authorities are obliged to publish certain information about their activities, and
  • members of the public are entitled to request information from public authorities.

The Act covers any recorded information that is held by a public authority in England, Wales and Northern Ireland, and by UK-wide public authorities based in Scotland. Below is a table of documents held by the Parish Council together with associated costs depending on how you wish to obtain those documents.

Table of Parish Council documents

How the information can be obtainedInformation PublishedCost
Class 1 - Who we are and what we do
Organisational information, structures, locations and contacts

This will be current information only
Website
Hard Copy
Free
£1.00
Who’s who on the Council and its CommitteesWebsite
Hard Copy
Free
£1.00
Contact details for Parish Clerk and Council membersWebsite
Notice Boards
Hard Copy
Free
Free
£1.00
Class 2 - What we spend and how we spend it
Financial information relating to projected and actual income and expenditure, procurement, contracts and financial auditWebsite
Hard Copy
AGM
Free
£1.00
Annual return form and report by external auditorWebsite
Hard Copy
Free
£1.00
Finalised budgetWebsite
Hard Copy
Free
£1.00
PreceptWebsite
Hard Copy
Free
£1.00
Financial Standing Orders and RegulationsWebsite
Hard Copy
Free
£1.00
Grants given and receivedWebsite
Minutes
Hard Copy
Free

£1.00
List of current contracts awarded and value of contractWebsite
Hard Copy
Free
£1.00
Class 3 - What our priorities are and how we are doing
Chairman's Report to Parish MeetingWebsite
Hard Copy
Free
£1.00
Class 4 – How we make decisions
Timetable of meetings Website
Hard Copy
Free
£1.00
Minutes of meetings (as above) – NB: this will exclude information that is properly regarded as private to the meeting.Website
Hard Copy
Free
£1.00
Reports presented to council meetings - NB: this will exclude information that is properly regarded as private to the meeting.Website
Hard Copy
Free
£1.00
Responses to consultation papersWebsite
Hard Copy
Minutes
Free
£1.00
Responses to planning applicationsWebsite via Minutes
Hard Copy
Free
£1.00
Class 5 – Our policies and procedures
Current written protocols, policies and procedures for delivering our services and responsibilities
Current information only
Website
Hard Copy
Free
£1.00
Policies and procedures for the conduct of council business:
Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers
Code of Conduct/ Policy statements
Website
Hard Copy
Free
£1.00
Policies and procedures for the provision of services and about the employment of staff:
Internal policies relating to the delivery of services
Equality and diversity policy
Health and safety policy
Recruitment policies (including current vacancies)
Policies and procedures for handling requests for information
Complaints procedures (including those covering requests for information and operating the publication scheme)
Website
Hard Copy
Free
£1.00
Information security policyWebsite
Hard Copy
Free
£1.00
Records management policies (records retention, destruction and archive)Website
Hard Copy
Free
£1.00
Data protection policies Website
Hard Copy
Free
£1.00
Schedule of charges (for the publication of information)Website
Free
Class 6 – Lists and Registers
Currently maintained lists and registers onlyHard copy or Website; some information may only be available by inspection
Assets Register Website
Hard Copy
Free
£1.00
Register of members’ interests.Central Bedfordshire Council Website - Click here for detailsFree
Register of gifts and hospitalityUpon request£1.00
Class 7 – The services we offer
Information about the services we offer
Burial grounds and closed churchyardsWebsite
Hard Copy
Free
£1.00
Parks, playing fields and recreational facilitiesWebsite
Hard Copy
Free
£1.00
Seating, litter bins, memorial, bus sheltersUpon Request£1.00
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)Upon Request£1.00
Schedule of Charges
This section describes how the charges have been arrived at
Type of ChargeDescriptionBasis of Charge
Disbursement costPhotocopying @ 50p per sheet (black & white)Actual cost *
Photocopying @ £1.00 per sheet (colour)Actual cost *
Postage 76pActual cost of Royal Mail standard 1st class postage as of 23rd March 2020.
Statutory FeeVariableIn accordance with the relevant legislation.
Other
* the actual cost incurred by the public authority
Last updated 24th December 2109Next review due May 2020
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