Scheme of Delegation to the Parish Clerk
IntroductionThis Scheme of Delegation was approved by Hockliffe Parish Council on 4th May 2021. The scheme does not delegate any matter: a. Reserved by law b. Which by law may not be delegated to a Councillor and /or Officer. Any subsequent amendments are identified by the date and minute number of the Council resolution in brackets after the amendment. The powers and duties set out in this scheme are delegated to the Parish Clerk. The Parish Clerk is also the Councils Responsible Financial Officer and the Proper Officer and responsibility for the management of the organisation. The scheme will be reviewed on a regular basis as required by the Council and when a new Parish Clerk is appointed.
1. Extent of Delegation1.1 All delegated functions shall be deemed to be exercised on behalf of and in the name of the Council. 1.2 The Parish Clerk will exercise these powers in accordance with: • Approved budgets • The Council’s Financial Regulations • The Council’s Contract Procedure Rules • The Council’s Procurement Strategy • The Council’s Policy Framework and other adopted policies of the Council • All statutory common law and contractual requirements. 1.3 The Parish Clerk may do anything pursuant to the delegated power or duty which it would be lawful for the Council to do including anything reasonably implied or incidental to that power or duty. 1.4. In addition, the Parish Clerk is authorised to undertake the day-to-day administration of the Council to include: • Emergency expenditure up to £500 whether or not there is budgetary provision for the expenditure (subject to Standing Orders and Financial Regulations) • Payment of all invoices, within agreed budget and subject to authorisation by two bank signatories. Authorisation can be made by email if face to face authorisations is not possible • Taking appropriate action arising from other emergencies (in consultation with the Chairman/Vice Chairman of Council as appropriate to the circumstances)
2. Urgent Decisions of Council2.1. Urgent decisions required between scheduled meetings of the council are delegated to the clerk in consultation with the Chairman of the council. 2.2. Decisions made under this delegation will be reported to, and recorded in the minutes of the next council meeting. 2.3 Under this delegation, where appropriate, the clerk may decide that an extraordinary meeting of the council be called to deal with the urgent matter.
3. Planning Delegation to the Clerk3.1. The council delegates decisions arising under development control consultations to the clerk in consultation with all Councillors.3.2. Consultation may be by correspondence, including email, or in person. It may also take place at meetings of the council. 3.3. The clerk will arrange for relevant papers to be circulated to the councillors who should return their comments, to the clerk for determination of the council’s response within the prescribed consultation period. 3.4. Delegated decisions will be reported to and recorded in the minutes of the next council meeting.,/p> 3.5. In respect of controversial or major development proposals, the clerk in consultation with the chairman, may decide that a parish meeting and/or an extraordinary meeting of the council be called to consider the matter.
4. Written Records4.1. The Openness of Local Government Bodies Regulations 2014 (2014 SI No. 2095), which came into force on 6 August 2014, require a written record to be kept of certain decisions made by an officer of a parish council acting under delegated powers. The Clerk will keep a log of all decisions made under delegated powers and will arrange for these to be made open for public inspection via the Council website.
This policy was adopted by the Parish Council at a meeting on 4th May 2021
Last reviewed: 12th December 2022
Next policy review is due: December 2023